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Licensing

Licensing

Private Hire Operators - Renewal Applicants

This page is for renewal applications. If your licence has expired you will be required to apply as a new applicant.

Key information

Documents needed as part of the application

To apply for an Operator Licence, you will need submit the following documentation with your application:

  • Liability Insurance – (only if providing a waiting area)

  • Tax Share Code - if applying as a limited company then the Tax code must be for the company and not an individual

  • Basic DBS

  • Right to Work

  • Safeguarding Certificate (if not completed already)

  • proof of right to occupy the premises if classed as non-domestic (if not provided already)

  • provide proof of registration with the Information Commissioner’s Office for data protection (if not provided already)

  • Current list of drivers

  • Current list of vehicles.

In line with our Taxi policy, we also require the following information:

  • A full list of drivers who will complete bookings

  • A full list of vehicles that will be used for bookings

  • A list of all staff which have access to the public (such as dispatch staff, driver PA's)

  • A copy of the following company policies

  • Complaints Policy

  • Staff/Driver Training Policy

  • Policy on Employing ex-offenders

  • Safeguarding Policy

  • Lost property Policy.

Please see below for further information on specific points.

The link below will take you to the HDC Licensing Portal where you must register your details.

Please read these guidance notes [PDF, 0.1MB] when applying.

Register and apply for your renewal application

Once registered, you will be able to submit your new application and all supporting documents as well as pay the application fee. The portal will also allow you to view any updates to your application.

Following new guidance, you are now required to provide a HMRC share code regarding your tax status.

On the DBS Update Service:

If you have a suitable Enhanced DBS certificate registered with the DBS update service, you must provide the original certificate to allow us to check the online records.

Not on the DBS Update Service:

If you do not have a registered DBS, then you will be required to apply for a basic DBS. This Basic DBS must be submitted no more than 3 months from issue.

You must be able to prove you have the right to work in the UK. The Immigration Act 2016 requires us to check the status of all new applicants.

In line with the current changes, we no longer accept Biometric Residence permit cards. You will be required to obtain a Share Code and provide to this authority to allow the right to work check to be made.

Following changes to the taxi policy, all private hire operators are required to undertake a safeguarding course before a licence is granted.

Details of the 2 approved courses are Blue Lamp Safeguarding or High Speed Training Safeguarding.

Operators must provide proof to occupy a premises if classed as non-domestic. This can be a signed letter or email from the owner.

Operators must provide proof of registration with the Information Commissioners Office for Data Protection.

If you have not registered, please visit their website to register.

What happens next

After you have submitted a valid application with all the supporting documents and policies, we will aim to grant you a licence in order for you to continue to operate.

Within 2 to 3 months, an officer will make contact with you to arrange a Private Hire Audit Inspection.

During this inspection, we will review all your policies and operating procedures including your booking records.

Unless you operate from a commercial premises, we will ask you to attend our office in Huntingdon for this to be carried out.

If you have any queries, please email Licensing@huntingdonshire.gov.uk

Fees

Please see the Fees page.